birth
ServiceOntario, Office of the Registrar General (births registered in Ontario)
The province where the birth happened holds it. Ontario: ServiceOntario. Very old Ontario registrations are also held (for research) by the Archives of Ontario.
- Fee
- 35 CAD (about $25)
- Takes
- 3–9 weeks
Good to know (4)›
- Order the certified copy of the birth registration (long form, CAD 35), not the short-form certificate: it shows the parents, which is what links the generations.
- For a deceased person, only next of kin, an executor or an estate trustee may order the certified copy. Next of kin includes the person's children; a grandchild must order through the living child (their parent) or show they are executor.
- Standard service is 15 business days plus mail; premium service (+CAD 30) is 5 business days.
- unverified: the exact year range of historical Ontario registrations transferred to the Archives of Ontario (its site blocks automated fetch). Archive copies are research copies; for the IRCC application, order the certified copy from ServiceOntario.
Checked 25 September 2026 · source ↗
birth
Directeur de l'état civil du Québec (births registered in Quebec)
Quebec births. Parish registers (the civil record in Quebec until 1994) are also held for research by BAnQ.
- Fee
- 46.75 CAD (about $33)
- Takes
- 2–6 weeks
Good to know (5)›
- Order the copie d'acte de naissance (a full copy of the act, CAD 46.75 online, 10 business days), not the certificat (CAD 38.50), because the copy shows the parents.
- For a deceased person, the copy is issued to their spouse, civil-union partner, child, brother or sister without further proof. A grandchild orders through the living child.
- Online requests (DEClic!) need a Government of Quebec authentication account; by mail the copy costs CAD 64.25. Accelerated service is CAD 75 (online) in 3 business days.
- French-language records need no translation for IRCC (French is an official language of Canada).
- unverified: whether the DEC issues copies for events before 1994 in every case; confirm before ordering, and use BAnQ parish images to find the exact date first.
Checked 25 September 2026 · source ↗
birth1854–1906
BC Vital Statistics Agency; the BC Archives holds the historical index and images
British Columbia births registered 120 or more years ago are public through the BC Archives' index; newer ones are restricted to the person or next of kin.
- Fee
- 50 CAD (about $35)
- Takes
- 4–9 weeks
Good to know (2)›
- A genealogy certificate (form VSA 013) is CAD 50, printed within 20 business days plus mail from Victoria.
- Births under 120 years old are released only to the person or next of kin through the ordinary birth-certificate service.
Checked 25 September 2026 · source ↗
birth
Vital Statistics, Service Nova Scotia; the Nova Scotia Archives hosts the historical images
Nova Scotia births: 1864–1877 (incomplete) and continuously from 1 October 1908. Delayed registrations for births 1830–1912 exist.
- Takes
- 2–9 weeks
Good to know (3)›
- Images of historical registrations download free; certified paper copies can be bought through the archive's site, and the records themselves stay with Vital Statistics, Service Nova Scotia.
- No civil birth registration for 1878 to September 1908: use church baptism records and delayed registrations for those years.
- unverified: the fee for a certified copy of a historical registration.
Checked 25 September 2026 · source ↗
birth
The vital statistics office of the province or territory where the birth happened (Alberta, Saskatchewan, Manitoba, New Brunswick, Prince Edward Island, Newfoundland and Labrador, and the territories)
Each province and territory keeps its own register and rules for who may order a deceased person's record; historical registrations are usually also at the provincial archives. Find the office from the province's government site.
- Ask
- Online, in English (French also in New Brunswick)
- Takes
- 2–13 weeks
Good to know (2)›
- unverified: per-province fees and eligibility rules for the other provinces and territories were not checked in this pass; the IRCC checklist accepts any provincial birth certificate that shows the parents.
- Always order the long form (the one listing parents).
Checked 25 September 2026 · source ↗
citizenship1854–2026
Immigration, Refugees and Citizenship Canada (IRCC), which holds citizenship and naturalization files from 1854 to today
Search by name, date and place of birth, and the certificate number when known (the LAC naturalization index gives it for 1915–1951).
- Fee
- 75 CAD (about $53)
- Takes
- 3–18 months
Good to know (4)›
- Online search (CIT 0058) is only for your own record. To search for an ancestor you must apply on paper.
- The result is a letter stating when the person became a citizen, or that no record was found.
- Only needed when the Canadian ancestor was naturalized rather than born in Canada.
- unverified: current processing time for searches; IRCC's processing-time tool loads dynamically and could not be read.
Checked 25 September 2026 · source ↗
naturalization1915–1951
Library and Archives Canada (index); the files themselves are at IRCC
- Ask
- By post, in English or French
- Fee
- 75 CAD (about $53)
- Takes
- 3–18 months
Good to know (2)›
- The index (from the Canada Gazette lists) gives the name and certificate number; order the file itself from IRCC with a paper search of citizenship records.
- Before 1 January 1947 there was no Canadian citizenship; people were British subjects. Who became Canadian on 1 January 1947 depends on birth, naturalization and domicile in Canada; the IRCC officer decides this for pre-1947 ancestors.
Checked 25 September 2026 · source ↗
other1865–1935
Library and Archives Canada: passenger lists for arrivals in Canada
- Fee
- 0 CAD (about $0)
- Takes
- 0–1 days
Good to know (1)›
- Free images, searchable by ship and date; useful to date an ancestor's arrival before a naturalization, not as proof of citizenship.
Checked 25 September 2026 · source ↗
Translations
- Into
- English or French
- Who may translate
- Any certified translator
- About
- $25–$60 a page
Only documents not in English or French need translating. The translation must come with an affidavit from the translator, sworn before someone authorized to administer oaths, unless the translator is a certified member of a Canadian provincial or territorial translators' association. The applicant and their family may not translate. Include a copy of the original with the translation.
Checked 25 September 2026 · source ↗
The passport
- Where
- Passport Program (IRCC), by mail from the United States with the original citizenship certificate, photos, a guarantor and two references. From elsewhere, through the nearest Canadian embassy, high commission or consulate.
- Fee
- About $189
- Time
- 4–9 weeks
Checked 25 September 2026 · source ↗