birth1945–2026
Philippine Statistics Authority (PSA, formerly NSO), which keeps the national copies of civil registry documents sent up by every Local Civil Registry Office
Search by the full name, date and place of birth and the parents' names. Online through PSA Serbilis (worldwide delivery) or PSAHelpline; in person at a PSA CRS outlet in the Philippines.
- Fee
- 20.3 USD
- Takes
- 2–9 weeks
Good to know (5)›
- USD 20.30 per copy for delivery outside the Philippines by PHLPost (DHL express at extra cost), inclusive of the PHP 30 documentary stamp tax. Marriage and death certificates are the same; a CENOMAR (Certificate of No Marriage Record) is USD 25.30.
- PSA issues a document only to its owner, the owner's spouse, a parent (for a minor), a direct descendant, or an authorized representative with an authorization letter and a copy of the owner's ID. A grandchild asking for a grandparent's certificate qualifies as a direct descendant.
- If PSA has no copy (common for older or late-registered births), it issues a negative certification; then get a certified copy from the Local Civil Registry Office of the town of birth and have it endorsed to PSA. That round trip takes months.
- Consulates want the PSA copy on security paper (SECPA), not the local registrar's copy.
- unverified: the start year of PSA's national holdings; records before about 1945 were often destroyed in the war and survive, if at all, at the Local Civil Registry Office or the National Archives.
Checked 25 September 2026 · source ↗
birth
The Local Civil Registry Office (LCRO) of the city or municipality of birth
The municipal or city civil registrar of the place of birth holds the original register book. Needed when PSA returns a negative certification, or for a late-registered birth.
- Ask
- Through an agent, in English or Filipino
- Takes
- 2–17 weeks
Good to know (2)›
- In practice a relative or an authorized representative in the Philippines goes to the LCRO; many LCROs do not answer foreign email. unverified: per-municipality fees (small, in pesos).
- Ask the LCRO to endorse the record to PSA so a PSA copy on security paper can then be issued.
Checked 25 September 2026 · source ↗
birth1800–1945
National Archives of the Philippines (Pambansang Sinupan ng Pilipinas): Spanish-era records and pre-war civil records
For a grandparent or great-grandparent born before the war. Request through the archive's online system (free account) by record type; certified true copies are issued without a visit.
- Takes
- 1–6 months
Good to know (2)›
- The site is behind a bot-protection service; an agent needs a human-created account. unverified: fees, and which provinces' registers survived.
- Catholic parish baptism registers (held by the dioceses; many filmed by FamilySearch) are the other source for births before civil registration.
Checked 25 September 2026 · source ↗
marriage
PSA (marriages in the Philippines, and Reports of Marriage filed at consulates)
- Fee
- 20.3 USD
- Takes
- 2–9 weeks
Good to know (2)›
- A marriage abroad of a Filipino parent should itself be reported (Report of Marriage) at the consulate for the place of marriage; a U.S. marriage certificate is accepted on the ROB checklist if no Report of Marriage was filed.
- CENOMAR (USD 25.30) proves no marriage record; some posts ask for one when parents were not married (unverified per post).
Checked 25 September 2026 · source ↗
naturalization
USCIS (U.S. naturalization of the Filipino parent or ancestor): the naturalization certificate, or a Genealogy Program search for pre-1956 files
The date the Filipino parent naturalized abroad decides everything: before the child's birth, the child is not Filipino unless the parent reacquires under RA 9225 while the child is under 18. Use the parent's own certificate; for a deceased ancestor, a USCIS Genealogy request or National Archives court records.
- Takes
- 2–12 months
Good to know (1)›
- The ROB checklist asks for proof of the parent's Filipino citizenship at the time of birth: a green card, visa or work permit (showing the parent was not yet a U.S. citizen), or RA 9225 papers.
Checked 25 September 2026 · source ↗
Translations
- Into
- English
- Who may translate
- No translation needed
- About
- $0–$50 a page
English is an official language of the Philippines; U.S., Canadian, British, Australian, New Zealand and South African records need no translation. Records in other languages (e.g. a Spanish-era record, or Brazilian or Argentine civil records) need an English translation (unverified: posts' exact standard; a certified translation is the safe choice). Documents from the post's own country are not apostilled for an ROB; ROB and RA 9225 forms are notarized by any U.S. notary.
Checked 25 September 2026 · source ↗
The passport
- Where
- The Philippine embassy or consulate for the applicant's residence, by appointment (DFA online appointment system at passport.gov.ph, linked from each post). First-time applicants born abroad use their ROB (at the same post within a year of issue) or the PSA copy, plus proof of current Philippine citizenship (e.g. green card or RA 9225 Identification Certificate) and the foreign passport. Mailed 6–8 weeks after the appointment.
- Fee
- About $60
- Time
- 6–10 weeks
- The DFA Passport Appointment System (passport.gov.ph) is not automatable: the DFA explicitly blocks accounts it finds gaming date availability (e.g. mass-holding slots) and warns against third-party 'fixer' booking services. Book it yourself, from your own account, at the time slots actually release.
Checked 25 September 2026 · source ↗