birth1916–2026
The Standesamt (municipal civil registry) of the place of birth, which keeps birth registers for 110 years
The Standesamt is the one for the town of birth as it is organised today; many small Standesämter merged in the 1970s municipal reforms, so search the town name plus 'Standesamt' and confirm which office now holds the old registers. For births in former eastern territories (now Poland/Russia), Standesamt I in Berlin holds the surviving German-era registers.
- Ask
- By email, in German
- Fee
- 12 EUR (about $14)
- Takes
- 2–9 weeks
Good to know (4)›
- Direct descendants are entitled to certificates without showing further interest (§ 62(1) PStG); include birth certificates linking you to the person.
- Fees are set by each Land: Berlin charges €12 per certificate and €6 for each further copy ordered at the same time; expect €10–15 elsewhere. Payment is usually by bank transfer from abroad; some cities have online ordering with card payment.
- Ask for a 'beglaubigte Abschrift aus dem Geburtenregister', which carries later annotations (legitimation, name changes); the BVA finds these more useful than a short Geburtsurkunde.
- If the registering Standesamt is unknown, Berlin charges €20–80 for a search that can take up to 8 months.
Checked 25 September 2026 · source ↗
birth1874–1915
The municipal (Stadtarchiv / Kreisarchiv) or state (Landesarchiv) archive that took over the Standesamt's registers after the 110-year period
Civil registration began in Prussia on 1 October 1874 and in the rest of the Reich on 1 January 1876. After 110 years (births), 80 years (marriages) and 30 years (deaths) the registers are offered to the competent public archive (§§ 5(5), 7(3) PStG). Ask the town's Standesamt which archive received them; in Berlin it is the Landesarchiv Berlin.
- Ask
- By email, in German
- Fee
- 15 EUR (about $17)
- Takes
- 3–17 weeks
Good to know (3)›
- Archive fees follow each archive's own schedule (research time plus copies); €10–40 per record is typical but unverified per archive.
- Archives issue certified copies of the register entry rather than a modern Geburtsurkunde; the BVA accepts these.
- Many archives' registers are digitised on FamilySearch or Ancestry; finding the entry there first makes the request precise.
Checked 25 September 2026 · source ↗
birth1500–1875
Church books (Kirchenbücher): Protestant registers at the regional church archive (Landeskirchliches Archiv), Catholic registers at the diocesan archive (Bistumsarchiv) or still in the parish; Jewish registers mostly at state archives
Find the parish that served the town, then the church body's archive. Matricula (free) carries many Catholic dioceses; Archion (paid) carries most Protestant regional churches.
- Ask
- By email, in German
- Takes
- 3–17 weeks
Good to know (3)›
- Only needed for a descent chain back to an ancestor born before civil registration; the BVA asks for proof back to an ancestor born in or before 1914, which normally falls inside civil registration.
- Archion (Protestant registers) needs a paid login: €19.90 for a 1-month pass or €52.20 for 3 months, so treat it as index 'no' for automation.
- Registers are in old German script (Kurrent/Sütterlin); reading them is a human step.
Checked 25 September 2026 · source ↗
marriage1946–2026
The Standesamt of the place of marriage (marriage registers kept 80 years)
The Standesamt for the town of the marriage as organised today; older entries (before about 1946) are in the municipal or state archive.
- Ask
- By email, in German
- Fee
- 12 EUR (about $14)
- Takes
- 2–9 weeks
Checked 25 September 2026 · source ↗
marriage1874–1945
The municipal or state archive that received the Standesamt's marriage registers after 80 years
- Ask
- By email, in German
- Fee
- 15 EUR (about $17)
- Takes
- 3–17 weeks
Checked 25 September 2026 · source ↗
residence
The municipal archive (Stadtarchiv) of the last German residence, which holds residence registration cards (Einwohnermeldekarten) and often Heimatschein / citizenship files
Search the town name plus 'Stadtarchiv'. For Hamburg, the Staatsarchiv takes requests only through its online service, including residence and emigration evidence 'for citizenship applications'.
- Ask
- By email, in German
- Takes
- 1–6 months
Good to know (3)›
- Registration cards are the BVA's preferred proof of residence and nationality before emigration, and for §15 cases of residence in Germany before 30 January 1933.
- Many cities' cards were lost in the war; a negative answer is itself useful and should be kept.
- Hamburg: requests only via the Staatsarchiv online service; fees under the Staatsarchiv fee schedule.
Checked 25 September 2026 · source ↗
emigration1850–1934
Staatsarchiv Hamburg (Bestand 373-7 I, Auswandereramt: passenger lists of emigrants via Hamburg, with a 1915–1919 gap)
Hamburg lists cover departures via Hamburg only; Bremen's lists were largely destroyed. Arrival manifests at the U.S. National Archives are the other side of the same voyage.
- Takes
- 4–17 weeks
Good to know (2)›
- The Staatsarchiv's online service is the only accepted channel for requests; it explicitly offers emigration evidence for citizenship applications.
- Fee depends on research time under the Staatsarchiv's fee schedule (unverified amount).
Checked 25 September 2026 · source ↗
other
Arolsen Archives (International Center on Nazi Persecution): camp, deportation, forced-labour and displaced-persons records
- Fee
- 0 EUR (about $0)
- Takes
- 1–13 months
Good to know (3)›
- Search the free online archive first; the written inquiry averages 5 months and can take up to 13 (Arolsen's own figures).
- Arolsen researches at most ten individuals per inquirer per quarter.
- Arolsen does not hold records on emigrants who simply left before the war; for them, use municipal registration and restitution files.
Checked 25 September 2026 · source ↗
citizenship1933–1945
Bundesarchiv (Federal Archives), Berlin: the list of Jewish residents of the German Reich 1933–1945 (Residentenliste), the 1939 census supplementary cards, and the Gedenkbuch
- Ask
- By email, in German or English
- Takes
- 1–6 months
Good to know (2)›
- The Bundesarchiv reports that citizenship-restoration cases are now the largest share of Residentenliste inquiries; expect a queue.
- Collective expatriation of Jews living abroad (11th Ordinance, 25 November 1941) and individual expatriation lists published in the Reichsanzeiger are the usual proof of deprivation for Art. 116(2); the BVA itself checks its own records, so a family need not find the list entry before filing.
Checked 25 September 2026 · source ↗
other
State archives and compensation offices holding restitution (Wiedergutmachung / Entschädigung) case files, which often contain the persecutee's German documents
- Ask
- By email, in German
- Takes
- 1–6 months
Good to know (1)›
- Files sit with the Land where the claim was made (often where the persecutee last lived); the portal indexes around 800,000 files across archives.
Checked 25 September 2026 · source ↗
Translations
- Into
- German
- Who may translate
- A sworn translator in the country
- About
- $40–$100 a page
The BVA's own leaflets require a sworn translator for every foreign-language document. The German missions in the U.S. say otherwise for U.S. filers: for Art. 116(2) 'translation of English-language documents is generally not necessary', and for a certificate of citizenship only divorce decrees and custody agreements must be translated, the BVA reserving the right to ask for more. So: file U.S. records in English, translate divorce/custody papers and anything the BVA requests, using a translator sworn in Germany (vereidigter Übersetzer). Per-page prices are an estimate, not a verified tariff. The application forms themselves must be completed in German.
Checked 25 September 2026 · source ↗
The passport
- Where
- In person at the German mission for your U.S. state (or some honorary consuls), by RK-Termin appointment; the Staatsangehörigkeitsausweis or naturalisation certificate is the proof of citizenship
- Fee
- About $120
- Time
- 6–10 weeks
Checked 25 September 2026 · source ↗